The Fleet Operations Admin keeps the paperwork and people-flows behind Verne’s fleet and AVO (Autonomous Vehicle Operator) organisation running smoothly as the team scales. This is the role that makes sure onboarding batches land on time, schedules are published, training records are current, and compliance documentation for vehicles, insurance, and taxi licences never lapses. As Verne grows from one live market to several and the AVO team scales alongside the fleet, this role holds the operational plumbing that keeps the service running.

Who are we?

At Verne, we're building an ecosystem to progress our society through a journey of curiosity and innovation. Named in honor of Jules Verne "the man who invented the future,". We are the first European solution for autonomous journeys. We adopt an integrated approach, including vehicle design, infrastructure development, and the full digital experience.

As a growing startup, we thrive on curiosity, innovation, and bold ideas. If you’re ready to make your mark in a fast-paced, dynamic environment, this could be the role for you.

What will you do?

• Coordinate onboarding for new employees every 3-4 weeks, typically in batches of 8-15 people. Work with People & Culture on start-date logistics, equipment, and Verne Academy scheduling.

• Prepare and maintain weekly and monthly work schedules for the Customer and R&D AVO streams, ensuring adequate coverage against the operational plan set by Service Operations. Maintain attendance, overtime, and disciplinary records in coordination with People & Culture, supporting monthly payroll submissions and Manager decisions.

• Provide administrative support to Verne Academy - exam applications, medical check-ups, training records, and completion certificates.

• Manage the Uber Fleet Portal end-to-end - AVO compliance, documentation, expirations, and data accuracy. Escalate any compliance risk to the Fleet Operations Manager immediately.

• Handle day-to-day administration for the AVO organisation - headset handovers, workwear distribution, equipment records, lockers - and support Finance & Procurement on POs, invoice follow-up, and supplier coordination for fleet-related spend.

• Maintain site safety and incident records for the depot - near-miss reports, incident logs, working-conditions documentation - and escalate any material safety concern to the Fleet Operations Manager immediately.

• Maintain fleet-related administration - vehicle registrations, insurance, taxi licences - with clear tracking of expiration dates and Manager sign-off on all renewals.

• Help continuously improve administrative processes, trackers, and templates as the operation scales - the systems that work at 20 AVOs will not work at 100.

What do you need to succeed?

• 3-5 years in an operations coordinator, admin, or scheduling role, ideally in a fast-paced fleet, logistics, transport, or hospitality environment.

• Strong organisational and administrative skills - comfortable managing multiple deadlines and schedules at once without dropping anything.

• Detail-oriented, particularly with compliance-related documentation - you will be the last line of defence on expiration dates.

• Proficient with spreadsheets (Excel) and documentation tools (SharePoint, Confluence).

• Comfortable working with an HR system, the Uber Fleet Portal, and procurement/finance workflows.

• Fluent in Croatian and English (Croatian required for regulator-facing paperwork, English for internal coordination and the Uber Fleet Portal).

• Comfortable escalating early rather than trying to solve compliance issues alone. Willing to work in the office in Zagreb - this role does not work well remotely.

What’s in it for you?

Joining Verne means becoming part of a team shaping the future of autonomous mobility. Here’s what we offer:

• The chance to collaborate with experts from 20+ industries.

• Ownership of your projects, with the freedom to innovate and take initiative.

• A culture of transparency, feedback, and open communication.

• Comprehensive financial and wellbeing support designed to meet diverse needs.

• The excitement of working in a fast-growing startup where your ideas truly matter.

How can you apply?

If this role and our mission resonate with you, hit the Apply button! We typically review applications within 3-4 business days, but since we want to give each one the attention it deserves, please allow a little extra time if needed. Once we've had a chance to fully evaluate your submission, we’ll reach out with details about the next steps.

If shortlisted, here’s what to expect:

1. An initial HR interview focused on culture fit.

2. A technical interview with the Hiring Manager.

3. A final interview with C-level.

Not sure if this role is the right fit?

We’re always looking for creators who challenge the status quo and aren’t afraid to take the lead. If that’s you, explore our story - we might have other opportunities that spark your interest.

Verne (Project 3 Mobility) is a company comprised of people with different qualities and backgrounds, because we believe our differences make us stronger. That is why we evaluate qualified applicants fairly and equally, without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status, and other legally protected characteristics. All applications will be considered in accordance with the regulations of personal data protection.